58th Annual Conference & Exposition

May 20-22, 2019

Portola Resort & Spa
Two Portola Plaza
Monterey, CA. 
(831) 649-4511

WHAT'S INCLUDED IN YOUR BOOTH RENTAL

  • Booth identification sign 
  • Booth space with back and side rail drape
  • Four complimentary exhibitor registrations per 8' x 10' booth
  • Lead Retrieval System
  • Listing on www.leadingageca.org
  • Listing in onsite guide
  • Listing on LeadingAge California mobile event APP 
  • Opportunity to market to pre-show and post-show attendees
  • Opportunity to choose the next year’s booth location onsite
  • Opportunity to increase your exposure by becoming a Conference sponsor

ELIGIBILITY TO EXHIBIT

All products and services exhibited must be directly related to the housing, senior living and care field and the education of the LeadingAge California professional attendees. LeadingAge California has the right to withhold approval of exhibitor’s products and services that in its judgment do not further the needs of its members and attendees. At the request of LeadingAge California, an exhibitor shall remove any product or service included in the display for which approval has not been given. Under no circumstances will applications from exhibitors who have balances due to LeadingAge California and its contractors or vendors will not be processed without full payment of delinquent accounts.

ASSIGNMENT OF SPACE

Booth assignments are based on arrival of application with paid deposit, first request for booth location and continuous years of exhibiting. LeadingAge California members receive priority placement.

For information about joining LeadingAge California, visit Leadingageca.org/become-a-member.

EXHIBIT LOCATION & SCHEDULE

58th Annual Conference & Exposition
May 20-22, 2019
Portola Resort & Spa
Two Portola Plaza
Monterey, CA
(831) 649-4511

Hotel Reservations:

You may make your room reservation at the Portola by calling (831) 649-4511, ext. 362. Our negotiated room rate is $219, single or double occupancy. Our room rate cut-off date is Friday, April 26, 2019 at 5:00 p.m. After this time, guest rooms can be reserved on space and availability basis at the current listed room rate. The schedule for check-in is 4:00 p.m. and check-out is 12:00 p.m.

Exhibit Hours: 

Tuesday, May 21…………………………….11:30 a.m. – 2:00 p.m. 

Wednesday, May 22……………………….9:45 a.m. – 11:45 a.m.

Exhibit Registration: 

Monday, May 20…………………………….12:00 p.m. – 5:00 p.m.
Tuesday, May 21…………………….……….8:00 a.m. – 3:00 p.m.
Wednesday, May 22…………………...…….9:00 a.m. – 1:00 p.m.

Exhibit Set-Up: 

Monday, May 20…………………………….12:00 p.m. – 5:00 p.m.
Tuesday, May 21…………………………….8:00 a.m. – 11:00 a.m.

Exhibit Tear-Down: 

Wednesday, May 22……………………….12:00 p.m. – 3:30 p.m.
*All hours are tentative and subject to change

TRADESHOW SERVICES BY GES

Space furnishings, electrical needs, floral arrangements, additional signage and labor for set-up and dismantling can be ordered on forms provided in the exhibitor service kit, which will be emailed by the official decorator to all confirmed exhibitors approximately ten (10) weeks prior to the exposition.

BOOTH PAYMENT POLICY

You may submit your booth application with a non-refundable deposit or full payment by January 31, 2019. However, your booth fee must be paid-in-full before or by 1/31/19 or your booth will be released for resale.

CANCELLATION POLICY 

Cancellation of booth space for any reason must be received in writing and is subject to the refund schedule and terms below. Refunds will not be issued to exhibitors who do not exhibit. Transfers and/or substitutions are not allowed. 

  • On or before December 31, 2018 - Refund minus $500 non-refundable deposit 
  • After January 31, 2019 - No refunds available. 
  • Non-refundable deposits hold booths for 30 days only. 
  • After January 31, 2019 – Any booth held prior to 1/31/2019, must have the booth fee paid-in-full or the booth will be released for resale.